Version 2026-08-01
Have a lawyer review this before you take a paying customer. It is a solid,
honest starting draft that reflects how the software actually works, but it is not
legal advice and it has not been reviewed by an attorney licensed in your state.
Budget $3,000–8,000 with a SaaS attorney. The sections most worth their time are
Limitation of Liability, Indemnification, and the DPA.
These Terms govern your use of Deal Desk (the "Service"), operated by
Colbil Investments LLC, an Arizona limited liability company ("we", "us").
"You" means the individual accepting these Terms and, where applicable, the
company on whose behalf you accept them. If you are accepting on behalf of a
company, you represent that you have authority to bind it.
You must be 18 or older. You are responsible for keeping your credentials secure
and for everything done under your account. Tell us promptly at
support@dealdesksoftware.com if you believe your account has been accessed without permission.
Each workspace has one Owner. The Owner controls billing, may invite and remove
users, and may assign roles. Roles determine access:
| Role | Access |
|---|---|
| Owner | Everything, including billing and tax documents |
| Admin | Everything except billing |
| Staff | Costs, budgets, schedule and general documents. No capital stack, investor identities, or tax documents |
| Investor | Read-only, and only their own positions in projects they are part of |
Trial. New workspaces receive a 14-day free trial. A valid payment method is
required to begin the trial. Unless you cancel before the trial ends, your
subscription begins automatically and your card is charged.
Plan. Pricing is shown at signup and in Billing. As of this version:
a base subscription including three active projects and one team seat; additional
active projects and additional team seats charged per unit per month. Investor
logins are unlimited at no charge. Projects marked completed or canceled do not
count toward your active project allowance and are retained at no additional cost.
Renewal. Subscriptions renew automatically each billing period until canceled.
You may cancel at any time in Billing; cancellation takes effect at the end of the
current period, and we do not refund partial periods except where required by law.
Failed payment. If a payment fails we will retry it and notify you. Your
workspace remains fully usable during a grace period of ten days. After that it
becomes read-only: you retain full access to view and export everything in it,
but cannot create or edit records until payment succeeds.
Price changes. We will give at least 30 days' notice before any price increase
applies to you, and it will not take effect before your next renewal.
You own it. As between you and us, all data you put into the Service is yours.
We do not sell it, and we do not use the contents of your projects to train
machine learning models.
We hold it for you. We process your data to operate the Service, as described
in the Privacy Policy and the Data Processing Agreement, which is incorporated
into these Terms by reference.
Investor and personal information. The Service allows you to store information
about your investors, including tax documents such as IRS Form W-9 that may
contain Social Security numbers or Employer Identification Numbers. You represent
and warrant that:
Tax documents are stored in a separate, restricted location, encrypted at rest,
accessible only to Owners and Admins, and every access is recorded in an audit log.
Export. You may export your data at any time, including while read-only. On
cancellation we retain your data for 60 days so you can export it, then delete
it. You may request earlier deletion at support@dealdesksoftware.com.
Deal Desk is a record-keeping and calculation tool. It is not:
Figures the Service produces — including forecasts, preferred return accruals,
waterfall allocations, IRR and investor statements — are calculated from data you
enter, using assumptions you choose. **You are responsible for verifying them
before relying on them, and in particular before distributing money to an
investor or providing figures to a third party.** We are not liable for
distributions made in reliance on the Service's output.
Do not: break the law with the Service; upload malware; attempt to access another
customer's data; probe or load-test our systems without written permission; resell
or white-label the Service without a written agreement; or scrape it.
We aim for high availability but do not promise uninterrupted service. We may
perform maintenance, and we may change features. We will not remove a materially
significant feature without reasonable notice.
We use subprocessors to run the Service, listed in the DPA. Their failures are
not excused by us, but we are only responsible to the extent set out below.
The Service is provided "as is". To the maximum extent permitted by law, we
disclaim all warranties, express or implied, including merchantability, fitness
for a particular purpose, and non-infringement.
To the maximum extent permitted by law, neither party is liable for indirect,
incidental, special, consequential or punitive damages, or for lost profits or
lost data, even if advised of the possibility.
Our total aggregate liability arising out of or relating to the Service will not
exceed the greater of (a) the fees you paid us in the twelve months before the
event giving rise to the claim, or (b) one hundred dollars.
These limits do not apply to our breach of our confidentiality or data protection
obligations, or to either party's gross negligence, willful misconduct, or fraud.
You will defend and indemnify us against third-party claims arising from your
data, your use of the Service in breach of these Terms, or your violation of law
or the rights of others — including claims by your investors relating to
information you uploaded.
You may cancel at any time. We may suspend or terminate for material breach if it
is not cured within 15 days of notice, or immediately for unlawful use. On
termination, Section 4 (Export), 9, 10, 11 and 13 survive.
These Terms are governed by the laws of the State of Arizona, without regard to
conflict of law rules. The parties submit to the exclusive jurisdiction of the
state and federal courts in Maricopa County, Arizona.
We may update these Terms. Material changes will be notified at least 30 days
in advance by email or in the Service. Continued use after the effective date is
acceptance. Each version is dated, and we record which version you accepted.
Colbil Investments LLC
Registered notice address to follow. Until it is published here, send notices to the support address below and we will confirm receipt.